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Policies

While every effort will be made to keep our college open, on occasion it may be necessary to delay opening or close because of inclement weather. Information regarding the status of opening will be relayed to area television and radio stations, recorded on the switchboard telephone line (276) 638-8777, posted on our website homepage, placed on PHTV Channel 20, and communicated to registered PHCC Alert users. In the case of confusing announcements, the switchboard telephone line, PHCC Alert, our website, or the college cable television channel Cable 20-PHTV will have the most up-to-date information.

Inclement Weather/Delayed Class Schedule in Effect:

Classes will operate as regularly scheduled regardless of the time the college opens.

For example, if classes begin at 10:00 a.m. because of a 2-hour delay, you will attend your classes as scheduled from 10:00a.m. forward. Any classes missed due to a delay in opening will be given an assignment through the college BlackBoard system. You will no longer attend classes that were scheduled before the college opens. Your instructor will provide you with information regarding assignments during any missed class time.

One question that arises is what would you do if you have a class that begins at 9:30 a.m. and finishes at 10:45 a.m., as an example of a class that begins before the college opens, but ends afterwards. If there is a 2-hour delay in opening the college, you should attend your class beginning at 10:00 a.m., which provides you with 45 minutes of instruction. The general rule is for classes that have 30 or more minutes remaining in their scheduled time, you should attend that class when the college opens. Another example of this is: if your class is scheduled to meet from 9:00 a.m. until 11:50 a.m., you will begin the class at 10:00 a.m. and end at the regularly scheduled time if there is a 2-hour delay in opening. Any questions regarding how this change in policy affects your particular class should be directed to the instructor of your class.


Off-Campus Students: Classes at the Franklin Center and the Patrick County Site will follow the same inclement weather schedule as the main PHCC campus in Martinsville, unless otherwise announced.

The delayed schedule will be in effect upon authorized release to PHCC Alert, local radio and television stations and the PHCC website.

Don't have PHCC Alert? Sign up now! http://alert.ph.vccs.edu/

New WEPA Technology = Less Paper!

Wireless Everywhere * Print Anywhere (WEPA) is a new and easy printing system that Patrick Henry Community College has implemented for students in the LRC Learning Lab and Philpott 117 Nursing Lab.

Read more: WEPA Printing Kiosk

The purpose of the student grievance procedure is to provide an equitable and orderly process by which students at Patrick Henry Community College may resolve grievances. A grievance is a difference or dispute between a student and an administrator, faculty member, or member of the classified staff with respect to the application of the provisions of the rules, policies, procedures, and regulations of the college or the Virginia Community College System as they affect the activities or status of each student. Honor system violations that are under the jurisdiction of the Student Honor Committee and conduct violations that are under the jurisdiction of the Student-Faculty Judiciary Committee are excluded. The student at all times has the right to counsel, to present evidence, and to review any materials presented against the student in the course of the grievance procedure.

Step I.  The student with a grievance shall first discuss the grievance with the administrator, faculty member or member of the classified staff involved.  It is stressed that every reasonable effort should be made by both parties to resolve the matter at this level.  Recognizing that grievances should be raised and settled promptly, a grievance must be raised within twenty (20) working days from the time the student reasonably should have gained knowledge of the occurrence.  Working days are defined as those days the administrator, faculty member, or member of the classified staff involved is employed and on duty at the college. The student should consult with a counselor or faculty advisor for direction in following the proper procedure. The role of the counselor or faculty advisor shall be limited to explaining all steps of the grievance procedure to the student emphasizing the importance of the time element. 

Step II.  If the student is not satisfied with the disposition of the grievance at Step I, a written statement of the grievance shall be sent to the administrator, faculty member, or member of the classified staff within five (5) working days of the discussion at Step I. This statement shall include the current date, the date the grievance occurred, an explanation of the grievance and a statement presenting the student’s recommended action to resolve the grievance. The administrator, faculty member, or member of the classified staff must respond in writing within five (5) working days. 

Step III.  If the student is not satisfied with the written response obtained in Step II, or the administrator, faculty member, or member of the classified staff fails to answer the grievance, the student shall contact the immediate supervisor within five (5) working days. A copy of the original written grievance and the reply (if available) should be given to the supervisor. Within five (5) working days of receipt of the student’s notification, the supervisor shall schedule a conference with all involved persons in an attempt to resolve the grievance. Notification of the supervisor’s decision will be given in writing within five (5) working days after the conference. 

Step IV.  If the student is not satisfied with the disposition at Step III, a written appeal may be made to the appropriate dean within five (5) working days of hearing of the disposition at Step III. The student has the option of presenting a conference with the appropriate dean (or president, if appropriate), or the student may present the case before a selected panel. Should the student elect the conference with the dean, that decision would be binding. If the student selects a panel, that disposition will also be binding. If selected, the panel will include the dean, three students and three persons from the appropriate administrative, faculty or classified ranks. Selection of panel members will be made by the Student Affairs Advisory Committee, with the approval of the president. Final notification of the action taken in Step IV will be presented in writing within five (5) working days of the termination of the conference or panel. 

Placement of Records. If procedures go beyond Step II, a copy of the grievance and disposition shall be placed in the official personnel file of any involved administrator, faculty member, or member of the classified staff and in the permanent student folder of the complainant. 

Extension of Time. It is important to good relationships that grievances be initiated and processed as rapidly as possible. Every effort should be made by all parties to expedite the process. However, the time limitations specified for either party may be extended by mutual written agreement. 

 

If a student wishes to appeal, or challenge, a course grade, the following in-house administrative procedure will be used. If for any reason the procedures are not followed, the vice president of academic and student development services will decide whether or not the appeal can be continued.   To continue the appeal, the student must complete steps one (1) through (3) within the first twenty (20) working days of the beginning of classes in the semester immediately following receipt of the grade in question. Working days are defined as those days the administrator or faculty members involved are employed and on duty at the college.   

1.  The student must discuss the grade with the instructor who assigned it. 

2. If the matter has not been satisfactorily resolved and the student wishes to continue the appeal, the student must file a written appeal  to the instructor’s division dean and  discuss the grade with the instructor’s division dean. (If the instructor who assigned the grade is also the division dean, then the vice president of academic and student development services will perform the role of division dean in hearing the student’s appeal to this point.)  The division dean will attempt to mediate the disputed grade with the faculty member and the student and  make a recommendation for solution.  If both parties agree to the division dean’s recommendation, the appeal is concluded. 

3. If either party disagrees with the recommendation, the student may continue the appeal to the next step by filing a  written appeal with the vice president of academic and student development services. The student must send a copy of the appeal to  the faculty member and the division dean. 

4.Within five (5) working days of receipt of an appeal, the vice president of academic and student development services shall select by random drawing a committee of one student and two full-time faculty members to consider the appeal. Neither the instructor who assigned the grade, the instructor’s division dean, nor the vice president of academic and student development services may serve on this committee. The student on the committee should be picked at random from a pool of ten students. Each spring the two divisions will elect five full-time students to go in a pool.

5. The committee shall meet promptly and establish appropriate procedures of operation to conduct a hearing and consider the appeal. The committee will consider any written information from previous steps and give both the student and the faculty member an opportunity to present any additional information. Notifications of the date, time, and location of the hearing will be communicated to the student and the faculty member by the vice president of academic and student development services. Within fifteen (15) working days after it is established the committee shall reach its decision and communicate its recommendation in writing to the vice president of academic and student development services, division dean, faculty member, and the student. 

In meeting its charge, the committee shall be limited to a study of the student’s grades earned in the one class of the grievance. The committee cannot make a decision that infringes upon a faculty member’s rights and academic freedom as outlined in the PHCC Faculty Handbook. 

6. If the matter is not yet resolved to the student’s satisfaction, the student may make a written appeal to the college president within five (5) working days after notice of the committee’s recommendation. The decision of the college president is final and the case is considered closed.

Generally, college disciplinary action shall be limited to conduct which adversely affects the college community's pursuit of its educational objectives. Disciplinary action, though not limited to the misconduct below, shall be exercised in all reported incidences of misconduct on the campus:

A. All forms of dishonesty including cheating, plagiarism, knowingly furnishing false information to the college, and forgery, alteration or use of college documents orinstruments of identification with intent to defraud.

B. Disruption or obstruction of teaching, research, administration, disciplinary proceedings, or other college activities.

C. Physical, verbal, and/or psychological abuse or the threat of such abuse, of any person on college premises or at college activities. This includes but is not limitedto sexual assault, date rape, and sexual harassment or other forms of unwanted attention.

D. Compromising or threatening the health or safety of any member of the campus community.

E. Participating in or inciting a riot or an unauthorized or disorderly assembly.

F. Seizing, holding, commandeering, or damaging any property or facilities of the college, or threatening to do so, or refusing to depart from any property or facilitiesof the college upon direction by college officials or other persons authorized by the president.

G. Possessing, selling, manufacturing, or otherwise distributing any alcohol or illicit drugs while on campus, attending a college-sponsored off-campus event, or while serving as a representative of the college.

H. Gambling on the campus or at any college function.

I. Possessing on college property or at any college activity any firearm, weapon, or dangerous chemical or explosive elements or component parts thereof not used for lawful college studies, without authorization of the president of the college.

J. Physically detaining or restraining any person or removing such person from any place where that person is authorized to remain, or in any way obstructing thefree movement of persons or vehicles on college premises or at college activities.

K. Littering, defacing, destroying or damaging property of the college or property under its jurisdiction or removing or using such property without authorization.

L. Willfully encouraging others to commit any of the acts that have been herein prohibited.

M. Violating any local, state, or federal laws.

N. Violating any rule or regulation not contained within the official college publications but announced as administrative edict by a college official or other person authorized by the president.

O. Violation of college parking regulations.

P. Violation of college fire regulations, i.e., failure to comply with emergency evacuation procedures, tampering with fire protection apparatus, etc.

Q. Theft or attempted theft of college or personal property on college premises.

R. Unauthorized entry into or presence in any college building or facility.

S. Violation of college policy on demonstrations.

T. Violation of college policy on solicitation and sales.

U. Violation of college policy on smoking in any campus building.

V. Violation of college policy on the ethical use of computer resources or non-adherence to rules and guidelines for behavior in all college labs or facilities.